Hastings and Prince Edward District School Board welcome parents and community members involvement at schools and in school activities. Procedure 498: Volunteers in Schools and Procedure 498 Form 2: Volunteer Information outline the responsibilities and expectations of a volunteer.
The principal is responsible for determining the volunteering needs for the school and overseeing the selection process. Volunteers will be asked to provide references and also required to provide an acceptable criminal background check before being approved. To volunteer at schools and school activities please review the required steps below. These steps also apply to volunteers for out of school learning and excursions.
Steps required for new volunteers
- All volunteer applicants must provide the school or volunteer program contact with Procedure 498 Form 1: Volunteer Application
- Every volunteer is required to provide to the principal a valid Vulnerable Sector Check (VSC),
dated within the previous 6 months, before beginning their service.
- The Principal will provide a
letter to the volunteer to take to their local police agency confirming that a vulnerable sector check
is required (Form 498-5).
- The Principal or designate must review the VSC to ensure the results
are clear and satisfactory before approving the volunteer.
Steps required for existing volunteers
- In accordance with Regulation 521/01, all volunteers must complete a new VSC every five (5) years
prior to the end of their birth month or June 31 for July and August birth months.
- Once an acceptable VSC is on file, the Principal shall collect an annual offence declaration (Procedure 498 Form 3: Offence Declaration) from the volunteer if they continue to volunteer at the school yearly.
- If there is a break in volunteer service of one school year or greater volunteers are
required to submit a new VSC.